Scoil Eoin is a mixed primary school and with almost 700 pupils, it is one of the largest national schools in Tralee. There are 40 teaching staff and administrative personnel employed in this progressive and well managed school that caters for a diverse population of young people.
About The Project
A full print audit was conducted to establish exactly what was needed. Installation of a managed print service was recommended to include FM Audit for automated toner ordering and meter readings, Uniflow Online Software with Follow Me Print and Secure Release. This allowed for greater clarity on their printing and copying to better manage usage
and control spend.
We installed 7 Canon Multifunction printers which are fully networked and located them strategically around the school building. The combination of A3 and A4 user-friendly, colour devices allowed for increased flexibility of output for the teaching staff.
Low energy consumption, automatic standby and default settings on the machines to duplex or black and white all contribute to a cleaner, greener school environment.
Teachers can select any device on the network to which to send their print job – a busy printer can thus be avoided and maximum uptime is maintained.
The secure release option also means that a teacher can send the prints to any device and only retrieve them when he or she logs in. Student details, Department of Education information and Christmas Tests can all remain secure!
There was immediate cost reduction with savings of up to 1,900 per annum. The money saved from the switch to high yield toners over small expensive ink cartridges alone validated the change of structure.
Further admin cost reductions are ongoing with a single invoice to cover the maintenance agreement and the automatic replenishment of toners as needed saves time spent on supplies management.
Between 10 and 15 hours a week have been recouped between the resource teacher and the office staff for more productive work, and with the added clarity of who is printing what, it is easier to establish and adhere to a budget.
‘Follow Me Print’ means that teachers can collect their prints on any device and a Scan to Email function allows for faster, more secure transfer of important data.
From the initial meeting, we felt that Docutec understood what we wanted and worked very hard to provide everything we needed. The installation of the new equipment was efficient and the training provided was effective.
We have been operational now for over a year and we are very pleased with the service and support we have received. Our costs have reduced considerably as have our stress levels. The print fleet is reliable and easy to use and the added security levels means that sensitive information remains protected.
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We do more than Managed Print Services
As part of the Cantec Group, Docutec are the leading printer suppliers Ireland has that sell products such as business printers, A3 multifunction printers, office photocopier printers, large format printers, office printers, document scanners and high volume printers. Some of our other services include document management systems, printer lease, secure print and office automation tools. Docutec has the goal to help businesses with document workflow automation.