When we say we can save you up to 30% on your printing and copying costs, we’re not just making up a number. Here’s an example of how we did that for one company by helping them implement managed print services within their business:
Managed Print Savings
SAVE UP TO 30%
Using Docutec’s managed print solutions can save you up to 30% on what you spend on printer and photocopier supplies and maintenance. Not only can you save your business money, but you’re effectively reducing your carbon footprint too.
Before Docutec
The company’s fleet of machines included:
- 8 Mono Laser Printers
- 2 Colour Laser Printers
- 1 Fax Machine, 3 Inkjet Printers
- 2 Document Scanners, 1 Photocopier
- 2 Multifunctional Copiers/Printers
The company’s total print output for a year comprised:
- 350,000 mono prints
- 25,000 colour prints
- 200,000 mono copies
Costs involved were:
- Laser Cartridges – €2,750
- Ink Cartridges – €950
- Maintenance Kits for Printers – €900
- Device Costs – €5,500
- Support Costs for Printers – €800
- Service Contract for Copiers/Multifunctionals – €2,400
TOTAL COST FOR THE YEAR = €13,300
After Docutec
- We reduced wasted paper with more intuitive machines and processes, cutting the total print volume by 20% annually.
- We established a security and control system using both PIN numbers and employee badges. Not only did that enhance security, but it also eliminated unauthorised use of the print system.
- We rolled all their costs into a single monthly invoice.
Costs now involved were:
- Device and Software Costs – €4,950
- Mono Print/Copy Costs – €2,420
- Colour Print/Copy Costs – €1,100
- Support costs – €950
TOTAL COST FOR THE YEAR – €9,420
SAVINGS MADE FOR THE YEAR = €3,880 = 29.2%
Other benefits from choosing Docutec
Uniflow Output
We increased the client’s efficiency by installing our Managed Print Solutions software, Uniflow Output Manager, which produces reports detailing the number of print jobs sent, but not collected.
Secure Print
We decreased paper wastage and increased security by also installing our My Print Anywhere and Secure Print facility, meaning users could now securely release their prints at any machine – but only while physically present at that machine.
E-Maintenance
We freed up their IT staff, who normally spend up to 15% of their time on printer-related issues, by using our e-Maintenance solutions to monitor their system and address problems remotely. 15% of a 40-hour week equates to six hours that IT staff could now spend on other duties.
