Office Automation Made Easy
Enhance process efficiency, security and quality through intelligent automation.
SmartOffice technology caters for the growing requirements of process automation and workflow management solutions within the modern office. Effective use of automation can be a key contributor to competitive advantage in today's digitally transformed workplace.
What is Workflow Office Automation?
Manual data entry and repetitive tasks can harm your business and employee moral. It causes wasted time and the inefficient use of resources and technology.
Eliminates Human Error
Fortunately, there are solutions that can automate these tasks, eliminating human error, saving time and letting you focus on the work that actually matters.
Every Department benefits
Almost every department in a business can benefit from workflow automation with the help of office automation.
How does SmartOffice Accounts Payable work?
Suppliers email their invoices to your SmartOffice email account.
Data is extracted, then coded, processed, distributed and stored through the office automation tool.
SmartOffice AP updates your accounts, reconciles them with your statements and automatically searches for any missing invoices, while never losing any of your documents.
Office Automation Solutions we provide
Integrated Office Automation
Digitization & Archival
Helpful & Professional
An office automation system can include both hardware and software solutions that allow data to be transferred across systems without the need for human interaction. Accounting, data management, training, facility management, and other admin tasks are all simplified and eased through office automation.
Going paperless isn’t the only benefit of an office automation system. For instance, every work product and customer correspondence should be stored in a document management system. However, the advantages of office automation provide much more to businesses than simply being green by reducing paper usage. It’s a powerful tool for automating operations, identifying wasteful workflows, and enabling informed decision-making.
Data Creation & Storage: Important and confidential workplace papers and information can be easily and securely stored. These system includes data apps, which are used to create or update a document, file, or spreadsheet.
Management of Data: One of the most important parts of an office automation system is data management since it makes it easier to manage information and data that has been stored, which has strategic advantages. Many office projects and operations may be monitored and supervised by an electronic management system in large organisations.
Data Transfer: Sending files or sharing data or information between one or more members of an organisation is made simpler using an electronic transfer application. Text documents, PowerPoint presentations, and spreadsheets can all be shared in real-time.
Accuracy: Other machines, like computers, can function just as well as (or even better than?) a human brain. Eradicating flaws from software or applications enables you to achieve 100% accuracy in regular commercial operations. The software programmes themselves are more reliable than the people who wrote them. The adoption of contemporary business automation technologies lowers the likelihood of errors.
Save Time and Money: Saving time and money is one of the main benefits of workplace automation. Complex tasks that previously required a specialised resource and a lot of time can be streamlined and automated by a system.
Reduced Costs: Because every business activity is now automated, you won’t have to spend as much money on recruiting new employees to manage duties that can be simply completed with an office automation system. Another significant benefit of office automation is that it can save your company a lot of money by automating many complex business processes. Because of large cost savings and investments in other resources, your profit margins should increase.
Office automation made easy
We offer more than just office automation..
As part of the Cantec Group, Docutec also sell products such as business printers, A3 multifunction printers, office photocopier printers, large format printers, office printers, document scanners and high volume printers. Some of our other services include document management systems, printer lease, secure print and managed print services.