Document Scanner – The First Step on your Digitization Journey
Digitize your documents using a document scanner supplied by Docutec. Changes to how we use, transmit, store, retrieve, share and transfer information has transformed how we manage documents. Other forces such as an increased need for security, quicker access and swifter turnaround coupled with more frequent mobile and remote working structures has raised the level of demand for digitized documents.
To meet these challenges, you will need a document scanner that you can rely upon. Our approach is to offer a thorough analysis of your requirements and from that, recommend the best scanner for your business. And to further enhance your document process, we can integrate your workflows with the most advanced and agile document management solutions on the market.
Whether you need a dedicated network scanner to send files directly to network folders and cloud applications, or a high-volume scanner to archive legacy files, we have a wide range of Canon document scanning devices to suit your needs. Contact us for more information.
In this rapidly changing world, people are continuously looking for smarter, more secure ways to work. A document scanner is a key tool providing access to your information, anywhere, anytime. By converting your hard copy information into electronic format, documents can be accessed and shared easily and securely.
Office automation solutions provided through our SmartOffice division use Canon document scanners for easy, effective image capture and workflow integration.
The 7 Benefits of a Document Scanner
Reduce the Paper You Use
Scanning or emailing information as digital versions mean fewer prints. Much of the information that we process doesn’t need to be printed. Often, we just need to read, match, save or file it away so that we have access to it but don’t need to have a physical copy. Scanned documents reduce your paper usage and lower your paper and printing costs.
Sustainable Scanning versus Pointless Printing
Reduced printing lowers your costs but increases your sustainability score. Better for your pocket and for the planet. The benefits derive not just directly from lower paper and ink usage. The upfront charges of purchasing or leasing standalone printers and copiers and their maintenance costs are significantly reduced.
Say Goodbye to Filing Cabinets
All those printed pages need to be stored somewhere and for substantial periods of time to satisfy legal and regulatory requirements. With office space at a premium and soaring rents, every effort should be made to reduce unnecessary wasted space. Saving documents to the cloud negates the need for costly, cumbersome file storage.
Increased Security of Documents
Securing your valuable data on cloud storage immediately enhances security. Access can be fully controlled as you can determine who may view, share, edit or print information. Encrypted files ensure GDPR compliance and passwords provide added protection for human resources information or business-sensitive documents.
Disaster Prevention
Paper files can be damaged by fire or flood and once gone can never be retrieved. Hard copy documents can be lost, stolen or altered for malicious gain. Digital files are far more secure enabling greater business continuity. Increased traceability and accountability reduce the risk of loss, theft and damage of information.
Increased Flexibility for Remote Work
The recent pandemic has proven just how vital access to information is for business continuity and how our dependency on printed documents compromised flexibility. The move to remote and mobile work options requires greater flexibility with options to access, locate, share and edit documents when out of the office. Digitized documentation enables quicker access to information for better, more accurate decision making.
Greater options for the Business Automation Process.
The goal for most workflows is for smarter more efficient processes. Digitized documents are the first step to achieve this cloud-based goal. Along the way, improvements to the audit trail, version control and mobile integration that increase your business agility are a bonus.
Streamlined scanning workflows
Our document scanners include streamlined scanning workflows that integrate directly with cloud services such as OneDrive, SharePoint, DropBox and Concur. Features such as OCR and searchable PDF enhance your document management search and retrieval capability. The 270 image-per-minute document feeder combined with compact PDF file format makes light work of bulk scanning and greatly reduces your storage requirements.
Our professional document scanners integrate seamlessly with the business process automation solutions we offer through our SmartOffice division, such as Therefore Document Management, Iris Capture, SmartOffice Nexus and SmartOffice Accounts Payable. For more information on these products and on office automation, click here.
Docutec Support Network
All service requests are first triaged by our remote support team after which a local technician is dispatched to site if required. Our nationwide service team provides local support from our bases in Dublin, Cork, Limerick, Galway, Waterford and Mullingar.
The quality and reliability of the Canon document scanners, combined with our highly trained service team, provides for maximum efficiency and ultimate peace of mind.
As Ireland’s largest distributor of Canon document scanners, our purchase power is at your disposal! You will get the best value while enjoying the quality and reliability of a premium Canon product. Your account manager can arrange a printer lease with market-leading rates allowing you to write off the interest against your net profits.
We can also offer competitive purchase prices for devices with generous trade-in allowances against your existing scanning device. See our full range of Canon business lease options here Our flexible rental plans allow you to avoid Capex and incorporate service and support as part of your overall solution. We also provide printer leases for high volume printers, office photocopier printers, large format printers, multifunction printers, office printers and business printers.
Frequently Asked Questions:
What is the best document scanner for business use?
The best high-volume scanner is from the imageFORMULA DR-G2000 series. Capable of A3 scanning, it has speeds of up to 290 images per minute. These powerful production scanners feature massive 500-sheet document feeders allowing you to deal with the largest document archiving jobs. For more occasional use, there is a wide range of Canon document scanners featuring an upright physical design which provides for a much smaller footprint and a vertical paper path. These versatile desktop scanners deliver outstanding image quality and can tackle up to 400gsm media.
Is a document scanner a good investment?
As everyone becomes more committed to sustainable work practices, a business scanner is a key tool to digitise documents. At Docutec, we do a deep dive to discover your pain points so that the document scanner you invest in not only scans pages but also helps increase the efficiency of your document processes. Investing in the right document scanner for your business can contribute to more efficient document workflows by integrating with software automation solutions. Our SmartOffice division provides document scanner software like Therefore Document Management, Iris Capture, SmartOffice Nexus and SmartOffice Accounts Payable.
How much does a business document scanner cost?
Depending on the nature and volume of documents you need to scan, we can supply a small workgroup device for as little as €500. For high volume, batch scanning requirements where the archiving of many thousands of documents is required, you would pay between €75.00 and €150.00 per month on a lease agreement. To determine the total cost of ownership, it is important to factor in the ongoing service cost which is based on the volume of scans your business does and the type of scanner you have invested in.
Which scanner brand is the most reliable?
Canon is one of the world's most successful brands. Their document scanners are built on a reputation of consistently producing the most innovative technology and they have won many awards for the reliability of their devices. Powerfully engineered document feeding mechanisms combined with the highest resolution imaging, and easy integration with document management systems make the Canon scanners the best in class. Docutec has aligned itself with Canon for over 25 years. Our customers can be safe in the knowledge that they are getting the most reliable and highest quality document scanner available.
How do I choose the best document scanner for my office?
Take a browse through our comprehensive range of document scanners then contact us by phone or email for advice on what would best suit your requirements. An experienced account manager based locally to you will take you through the options while determining what’s best for your business. You will receive a proposal that clearly explains how the scanner we recommend adds value to and simplifies the way you work. You will also receive information and suggestions on how our document scanners integrate seamlessly with document management and capture applications such as Therefore and Iris.
Contact Us
If looking for a dedicated, stand-alone document scanner, count on Docutec to find the best solution for you. Browse our range of scanners below, or contact us for expert advice. We help our clients with managed print services such as secure print, printer leases and much more. Our Office Automation services consist of document workflow automation, document management systems, document security and accounts payable solutions.
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Canon DR-M260 Scanner
Read more- Compact and user friendly, with large five-line LCD operation panel and job button scanning
- Versatile feeding of various documents including passports
- Enhanced productivity, with DR chip delivering high-speed scanning and 120-ipm image processing
- Versatile and reliable 80-sheet ADF
- CaptureOnTouch, Capture Perfect and Kofax VRS software included
- A fantastic business printer and document scanner for an office setting.
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Canon imageFORMULA ScanFront 400
Read moreThe Canon imageFORMULA ScanFront 400 is a fast and reliable A4 network scanner, capable of processing a variety of document sizes at high speeds from its 60-sheet ADF (Automatic Document Feeder), streamlining even the busiest workflow.
A fantastic business printer and document scanner for an office setting.
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Canon imageFORMULA DR-M140
Read moreThe Canon imageFORMULA DR-M140 is a versatile, compact, high-speed scanner that can handle thousands of scans per day, making it suitable for busy work environments. Advanced technology identifies misfeeds, while also handling mixed document sizes with ease.
A fantastic document scanner for an office setting.
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Canon imageFORMULA DR-M1060
Read moreThe Canon imageFORMULA DR-M1060 is a versatile A3 scanner with an extremely small footprint, featuring a U-turn or straight document path. This document scanner can process a wide variety of media types – up to 3m in length – and is ideal for any environment where desk space is at a premium.
A fantastic document scanner for an office setting.
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Canon DR-G2090 Scanner
Read moreThe Canon DR-G2090 Scanner offers high-speed, exceptional quality A3 document scanning in a robust chassis that’s capable of managing the document workflow of even the most demanding environment.
A fantastic document scanner for an office setting.
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Canon imageFORMULA DR-6010c
Read moreThe Canon imageFORMULA DR-6010c is a compact, high-speed colour document scanner that delivers advanced image processing of multiple media types, including plastic cards and media up to 546gsm.
A fantastic document scanner for an office setting.
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Canon imageFORMULA DR-C230 scanner
Read moreThe Canon imageFORMULA DR-C230 scanner is an affordable, compact scanner with a rang eof unique features, such as the J-Path document feed system. At home in any busy environment, and takes up very little desk space thanks to having the smallest footprint of any scanner in its class.
A fantastic document scanner for an office setting.
